Academic Regulations

Every undergraduate and graduate program of all 4 faculties are structured to follow a pre-denoted flow of courses over its time period. Students must successfully complete the ‘prerequisites’ of every course in order to proceed to the advance courses and undertake major electives. Hence, it is crucial that students follow the proper sequence of the subjects of their degree requirements.

Academic load for regular full-time student:

Minimum Number of Academic Load (Program and Semester wise) [For Scholarship/ Waiver/ Award]

* Effective from Summer 2022-23

Academic performance in a given course is based on continuous assessment. There are two major examinations, which are written: the mid-term and final examination. In between, there are multiple sets of other assessments taken throughout the semester, including but not limited to quizzes, in-class evaluations, assignments, case studies, etc. Laboratory classes also follow the same evaluation but have practical examinations instead of the written. Each course has a certain number of credit hours. A letter grade with a specified number of grade points are awarded to students, that takes all the assessment scores into consideration. The grade points and their equivalent letter grades are stated below.

Grading System V3 (Applicable for students of both Undergraduate & Graduate Programs, enrolled from Spring 2016-2017 Semester)

Grading System V2 (Applicable for students of both Undergraduate & Graduate Programs, enrolled up to Fall 2016-2017 Semester)

*Incomplete grades (I) may be assigned at the end of the semester to students who have not finished their course requirements (attendance, quizzes, assignments, exams, etc.) with passing academic standing. Students must complete the pending requirements for the course within a month of the semester ending. Failure to do so may result in a F grade being awarded to the student for that particular course.

The computation of a student’s CGPA (Cumulative Grade Point Average) is dependent on his/her semester GPAs (Grade Point Average) and credit loads. For example, a freshmen student may have the following result in the first semester –

Now in the following semester, if the student earns the result below –

So, now, the student will have earned a calculated CGPA of (57 + 54) / (15 + 15) = 3.70 at the end of the second semester. For the consecutive semesters, the CGPA will be calculated accordingly, following the same system.

Students must attend at least 80% of the classes for each of their courses for the semester. It is a mandatory component for all courses and their respective grades. Absence exceeding 20% of the required number of classes held per semester in each subject, may result in unofficial withdrawal (UW) from the course, or even lead to actions being taken as per the university policy.

To earn an Undergraduate/ Graduate Degree from AIUB students must complete their degree requirements with a minimum CGPA of 2.50. The respective degree must be completed within an equivalent period of maximum 1.5 times of the normal length that is prescribed for each degree program. Extension of this time restriction may be granted for valid reasons at the discretion of the Vice Chancellor. Students must acquire the minimum Cumulative Grade Point Average (CGPA), after completion of all the requirements of their respective degree programs, effective for their respective Convocation period as stated below -

• 1^st – 11^th Convocation: 2.50 on a scale of 4.00
• 12^th – 16^th Convocation (as of February 2012-16): 2.75 on a scale of 4.00
  Exception: Students bearing the IDs up to 10-*****-3 (Undergraduate Degree Programs) and up to 09-9****-1 (Graduate Degree Programs) were granted graduation based on previous CGPA requirement of 2.50 on a scale of 4.00 within this period of 12th - 16th Convocation.
• 17th Convocation onwards (February 2017 onwards): 2.50 on a scale of 4.00

If the CGPA of any student (undergraduate and graduate) falls below 2.50 on a scale of 4.00, he or she will be placed under academic probation. During academic probation, students are provided with regular counseling and guidance to enable them to improve their academic standing. Once placed under academic probation, students are provided a warning and a deadline, to recover their CGPA within the following semester. Failure to do so, may eventually result in cancellation of admission and termination from the university. Once terminated, students cannot apply for readmission into the university.

• A student can retake a course if s/he receives a passing grade equivalent to a GPA below 2.50 (on a scale of 4.00).
• If a student receives ‘F’, ‘I’, ‘W’ or ‘UW’ grades in a particular course, s/he must retake the course in the immediate semester the course is offered.
  o Rules for retaking courses with ‘F’ grade:
  • A student is allowed to retake any course only once.
  • The new earned grade will be displayed alongside the ‘F’ grade and in most cases will not replace the ‘F’. However, the newly earned grade will be taken into account while calculating the CGPA.
  • A student is allowed to have a maximum of 4 (four) ‘F’ grades in the undergraduate program and 2 (two) ‘F’ grades in the graduate program.
  • From the 5th ‘F’ grade (undergraduate)/ 3rd ‘F’ grade (graduate) onwards, the grade ‘F’ will be taken into account while calculating the CGPA. (Excessive ‘F’ grades in the transcript may result in the CGPA falling below 2.50 and lead to termination from the university.)
  • If the ‘FD’ grade is awarded by any disciplinary committee for any disciplinary violation, it cannot be replaced or removed by a new grade under any circumstances.

The request for transfer of credentials must be filed with the Registrar's Office through the proper documentation and approval process. Students must secure clearance from the Registrar’s Office, and have the form signed by the respective departments, prior to the issuance of the transfer of credentials. In order to be eligible for a credit transfer/ course waiver, the transferring student must fulfill the following requirements:

• Minimum CGPA of 3.50 (or equivalent) from a government-recognized university.
• Complete at least 60% of their program at AIUB (requirement for convocation/ graduation).
• Credits/ Courses to be waived must be recommended by the concerned Faculty/ Course Equivalency Assessment Committee and approved by the Waiver Committee

A discontinuation of studies may occur either upon the issuance of a transfer of credits (honorable dismissal) by the Office of the Registrar, for a justified cause or upon petition from the student, or upon an order of dismissal by the university on grounds of a major offense, specified in the code of conduct for students. If a student wishes to temporarily leave the university, they must acquire the permission from the office, using the Leave of Absence Form, stating the definite period and reason for the leave. Failure to do so may result in the period of absence to be considered to exceed the time limit of maximum residency.

• Prior permission has to be obtained from the Registrar’s Office in case of Discontinuance of studies for any reason or purpose. Such discontinuation of studies will be termed as “Leave of Absence”. The Leave of Absence Form must be filled out stating the specific reason. Otherwise, the period of absence shall be counted against the student and an absence of 2 (two) consecutive semesters without prior approval will lead to cancellation of his/her studentship from the University.
• At the time of rejoining, the student will be subjected to the new/updated policies (if any) regarding the academic curriculum, tuition fees, graduation requirements, etc.
• Student once terminated due to probation, disciplinary or any other reason cannot apply for new admission or readmission.
• Degree/certificate obtained by the student prior to the admission at AIUB, must be from an institution approved by the government authorities (as applicable).

• Students must wear their IDs properly, ensuring its visibility during the examinations.
• Students must have their examination permit with them in order to sit for the exams – ‘no permit, no exam’ policy is strictly maintained.
• Students must ensure that the invigilator signs the exam permit during the examination period.
• Students must place all belongings (backpacks and handbags) besides the permitted materials (stationeries) in front of the examination room.
• Students must enter the examination room 15 minutes prior to the examination. Students arriving late (by more than 1 hour of the allotted time duration of the exam) may not be allowed to take the examination.

  Latecomers may be allowed to take the examination provided they will not extend the examination time limit and will not be provided any additional time for the exam.

• Cheating of any kind is strictly prohibited during the examinations, punishable with a cancellation of the examination, F grade, with the warranted action of the disciplinary violation.
• Students are not allowed to leave the room while the exam is ongoing. Students must tend to their personal needs before entering the room and beginning the examination.
• Students must sign the attendance sheet for every examination.
• Students must switch off all their cellphones during the examination.
• Students are only allowed to use scientific calculators in the examinations. The use of any other digital/programmable device is strictly prohibited.

• Examination rooms are assigned by the Exam Control Office.

Any student who wishes to appeal the final grade of a course must first contact the respective course instructor, to resolve the issue amicably. If the student then still believes that s/he has been inappropriately evaluated in the course by the instructor, s/he may submit a written request to the Controller of Examinations, to review the process by which the grade was determined and facilitate a mutual settlement between the student and course instructor. If the matter still remains unresolved, the student may then submit a written application addressed to the Vice Chancellor, requesting a review of the matter. The Vice Chancellor may then assess the situation and provide a written decision, which will be considered as the final verdict of the case. The procedure must take place within a week of the grades being issued.

Students’ Code of Conduct Students are expected to abide by the rules and regulations of the university. Any violations of the code of conduct may be considered as a major or minor offense. A minor offense may result in a reprimand, verbal or written warning, while a major offense may result in a suspension or termination from the university. The assigned disciplinary committee shall determine the severity of the offense, and ascertain the appropriate action to be taken against the student for the misconduct and/or disciplinary violation. The AIUB administration reserves the right to take any action deemed appropriate, ranging from show cause, suspend, put on probation to even terminate enrollment, for any disciplinary violation or misconduct, in relation to the university, its code of conduct, and goodwill, under but not limited to the following circumstances:

• Involvement in any political groups/ activities inside the university or groups banned by the Government of Bangladesh or activities subversive to the nation/ government/ society/ university
• Forming student organization without prior approval from the Office of Student Affairs.
• Failure to meet the financial obligations on schedule.
• Any subversive act against the State or the University.
• Having any previous criminal records.
• Involvement in any kind of verbal or physical act of violence towards any fellow student, employee or authority inside the campus.
• Involvement in any kind of direct, offensive or derogatory textual or graphical comment made regarding the university or any one from the AIUB managements, faculty members, officials, students in social media, web blogs, web groups, etc.
• Adopting any unfair means in any examination.
• Hiding information at the time of admission/verification.

Please note – This is not an exhaustive list of disciplinary violations or misconduct; it is just meant to serve as a guideline for the various kinds of issues that may warrant necessary action against the student committing the offence.

• Any student who has any disciplinary record will not be eligible for any kind of Scholarship, Academic Honor, or Award.
• Explanation of the Disciplinary Decisions

Drop - Student found guilty of the relevant disciplinary violation or misconduct may be dropped from the particular examination or course for the semester

Suspension - Student found guilty of the relevant disciplinary violation or misconduct may be suspended from the university. The timeframe for the suspension will be decided by the Disciplinary Committee, during which the student is not allowed to enter the campus premises or participate in any academic or co-curricular activities.

Termination - Student found guilty of the relevant disciplinary violation or misconduct may be terminated from the university, cancelling their enrollment, in which case the student is not permitted to seek re-admission.

Appeal - Students found guilty of the relevant disciplinary violation or misconduct, where a decision has been made by the Disciplinary Committee, may submit an application in order to appeal their case for reconsideration, provided there are legitimate grounds and valid reasons for doing so. The student may only appeal their disciplinary case once in a semester, with a limitation not exceeding 2 appeals, which if denied, nullifies the option for any further appeals.

All students at AIUB are expected to well-groomed, in order to be presentable as representatives of the institution at all times. Students should be dressed properly, maintaining decency whenever they are representing the university, on or off campus. Inappropriate or informal attires like tattered jeans, short pants, skirts, slippers, etc. that may be considered as suggestive/provocative are strictly prohibited. The AIUB administration reserves the right to show cause, suspend, put on probation or even terminate enrollment of any student if the student fails to comply with the followings:

• Male and Female students must be decently attired inside the campus premise. Any indecent dressing that leads to controversy or discomfort to the faculty members/ officials/ other students may be considered as disciplinary violation.
• Male students must wear closed shoes inside the campus.
• Students must wear their valid student ID at all times inside the campus attached to the correct colored ribbon as per their faculty hanging from their neck. Student ID must be visible at all times inside the campus.

In order to receive Academic Scholarship/Grant from the university a student must fulfill the following requirements.

• Merit Based Scholarship for Freshman Student
  The applicant must have:
  • - GPA 5.00 (Golden) or GPA 5.00 in SSC and HSC
  • - (Five) ‘A’ in O-Level (at a time) and 2 (two) ‘A’ in A-Level (at a time) ; no grade lower than ‘B’
    An applicant fulfilling all the above criterion must sit for a Scholarship Exam and has to pass with Satisfactory Grade (the Acceptable Passing Grade may vary from time to time and will be decided by the authority) in order to be a recipient of academic Scholarship/Grant. The number of recipients may vary from time to time and the Award of Scholarship depends on the availability of slots.
• Academic Scholarship for Regular Student
  The applicant:
  • must have completed two (2) regular semesters (Spring or Fall)
  • must have applied only in a regular semester
  • must be a Regular Full Time Student
  • must have a CGPA of 3.75 or above with no ‘Fail’ (F), no ‘Incomplete’ (I), no ‘Withdrawn’ (W), no ‘Unofficial Withdrawn’ (UW) grade, or no Retake of course(s)
  • must not have grade lower than ‘B’ [undergraduate program] / ‘B+’ [graduate program] in any academic period
  • must have an attendance of more than 80% at all times.
  • The number of recipients may vary from time to time and the Award of Scholarship depends on the availability of slots.
• Scholarship Grant for National Talent recipients of this Grant are selected by the AIUB Administration.
  Note: However, the decision to extend scholarship to any individual student remains at the Complete Discretion of the university authority.
• Renewal of Grant
  Recipient of any of the Academic Scholarship/Grant or Tuition Fee Waiver mentioned above has to comply with the underlying rules consistently. The student:
  • must be enrolled in all academic courses during the preceding and subsequent semesters
  • must not have any disciplinary record
  • must have a CGPA of 3.75 or above with no ‘Fail’ (F), no ‘Incomplete’ (I), no ‘Withdrawn’ (W), no ‘Unofficial Withdrawn’ (UW) grade, or no Retake of course(s)
  • must not have grade lower than ‘B’ [undergraduate program] / ‘B+’ [graduate program] in any academic period
  • must have an attendance of more than 80% at all times.
  • Note: In case a student is eligible of more than one scholarship/ discount, only one scholarship/ discount will be applicable; whichever is higher.

According to the constitution of Bangladesh, and the Private University Act – 2010 (Section 30), His Excellency the President of the Country is the Chancellor of all universities of Bangladesh. The Honorable Chancellor confers the respective degrees to all eligible students who successfully comply with all the requirements in a convocation ceremony. The convocation ceremony is held annually on a date with the consent and approval from the Honorable Chancellor.

A provisional certificate is issued to a student until the convocation ceremony is officially held. This provisional certificate is considered as the supplement of the main degree (graduation) certificate.

Once the convocation ceremony is held, the degree (graduation) certificate is issued to all the graduates who were enlisted in the convocation ceremony.